How to stay organized at work

There are many articles written regarding using technology to help you organize. Let's get back to some basics. Keep one calendar. Once you have your calendar, make sure you sync it and keep it updated.

I am very much a proponent of keeping a single calendar. Syncing a calendar with your technical gadgets, all while keeping your company security folks happy can be quite daunting.

Most folks can do this by using Office 365/Exchange/Outlook. Microsoft takes this a step further by offering an app for your other devices. This app does the work to synchronize any changes made on all of your devices and keep you informed.

Prioritize your day

Going a step further, use one email for business. Categorize and setup folders to organize your email. Setting up categories and folders can really help you locate items when you need them.

I would go one step further and ask you to archive old projects, emails, folders not in use. This small step keeps email visually appealing. Remember, if a folder in archive or an email from archive is needed, you can move the information or have the information restored. Establish and Prioritize, your email. This sounds simple enough, but at times it is easier said than done. I know for me, I read through my email messages and identify tasks, or items I need to review and follow-up or take action on. Of course, all of this is dependent on your archiving strategy, speak with your IT or consultant to devise a solution that works for you and meets your security policy.

Stay Organised During Busy Periods

Don't Let Things Pile Up

Often during busy periods, we can let our emails get a little out of control. But setting aside some time each day filter through your emails can help you stay on top of everything while also making you feel more organized. Delete things that are not relevant and file things away into relevant folders. Having a clear inbox will ensure that you feel more on top of everything!

Busy periods are inevitable, but don’t let yourself be consumed by the volume of work ahead of you. Organization is key to survival during times like this, so give these tips ago and see what a huge difference it makes.

Make Sure Everything Has A Home

SharePoint lists, like other items found in Office 365. Using Metadata columns to gather information needed for reporting allows the use of applications, like PowerBi, to deliver relevant information or make presentations in a timely manner. Keeping the information available and organized can really alleviate frustration among everyone involved. From simple tips, to in-depth organizational structure to project management allows everyone to effectively communicate and collaborate within the organization.

#organization #goodworkhabits